Prepaid Expenses Examples, Accounting for a Prepaid Expense


Record a prepaid expense in your business financial records and adjust entries as you use the item. Do you ever pay for business goods and services before you use them? If so, these types of purchases require special attention in your books.

The one-year period for the insurance rarely coincides with the company’s accounting year. Therefore, the insurance payments will likely involve more than one annual financial statement and many interim financial statements. The company pays the insurance fees in advance, it cannot record it as an expense yet.

What are the adjusting entries for prepaid insurance? (Example and Explanation)

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Accrued Expense: What It Is, With Examples and Pros and Cons – Investopedia

Accrued Expense: What It Is, With Examples and Pros and Cons.

Posted: Sat, 25 Mar 2017 23:30:02 GMT [source]

Journal EntryAccountDebitCreditPrepaid Insurance120,000Cash120,000The journal entry increases prepaid insurance by $ 120,000 on the balance sheet. The journal entry is debiting prepaid insurance $ 120,000 and credit cash $ 120,000. The journal entry is debiting prepaid insurance and credit cash out.

What are the Benefits of Factoring Your Account Receivable?

The initial journal entry for a prepaid expense does not affect a company’s financial statements. The initial journal entry for prepaid rent is a debit to prepaid rent and a credit to cash. When insurance is due and its coverage expires for each quarter, the accounts will be adjusted by the amount of the policy the company uses. Since the insurance lasts one year, we will divide the total cost of $10,000 by 12 (i.e we will adjust the accounts by $833 each month).

How Are Prepaid Expenses Recorded on the Income Statement? – Investopedia

How Are Prepaid Expenses Recorded on the Income Statement?.

Posted: Sat, 25 Mar 2017 15:35:34 GMT [source]

XYZ company needs to pay its employee liability insurance for the fiscal year ending December 31, 2018, which amounted to $10,000. The company has paid $10,000 of the insurance premium for the entire year at the beginning of the first quarter. Insurance ExpenseInsurance Expense, also called Insurance Premium, is the amount a Company pays to obtain an insurance contract for covering their risk from any unexpected catastrophe. You can calculate it as a fixed percentage of the sum insured & it is paid at a daily pre-specified period. Insurance Expense, also called Insurance Premium, is the amount a Company pays to obtain an insurance contract for covering their risk from any unexpected catastrophe. As the benefits of the expenses are recognized, the related asset account is decreased and expensed.

But in the meantime, these entries will keep the books looking good. Another thing to watch for is if the repair costs come to less than the insurance check – the difference will have to be recorded as income – Insurance Gain – on the P&L. I recommend checking with your client’s tax accountant because of the complexities around high value assets and costly damages. So, if you originally put the repairs against a Repairs & Maintenance expense account, that is the account you will put the insurance proceeds against. It is acceptable to put money received into an expense account when it makes sense to do so, as it does in this instance. This journal would be used if your business has paid or will be paying a contractor to repair something.

Prepaid insurance journal entry: example 2

Regardless, the company must make adjusting entries to record insurance expense matched to each month and transfer it from prepaid insurance to insurance expense account. The adjusting journal entry for a prepaid expense, however, does affect both a company’s income statement and balance sheet. The adjusting entry on January 31 would result in an expense of $10,000 and a decrease in assets of $10,000 . Companies often have to pay insurance fees in advance, which means they need to record the payments as current assets.

journal entries

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As the benefits of the assets are realized over time, the amount is then recorded as an expense. The prepaid insurance will be recorded when the company makes payment to the insurance company. Expenses AccruedAn accrued expense is the expenses which is incurred by the company over one accounting period but not paid in the same accounting period. In the books of accounts it is recorded in a way that the expense account is debited and the accrued expense account is credited. Likewise, the company can make insurance expense journal entry by debiting insurance expense account and crediting prepaid insurance account.

What is prepaid insurance?

Prepaid insurance is commonly recorded, because insurance providers prefer to bill insurance in advance. If a business were to pay late, it would be at risk of having its insurance coverage terminated. Likewise, the net effect of the prepaid insurance journal entry in this example is zero on the balance sheet. This is due to one asset increases $1,200 and another asset decreases $1,200. Sometimes, businesses prepay expenses because they can receive a discount for prepayment. Prepaid expenses may also provide a benefit to a business by relieving the obligation of payment for future accounting periods.

advance payment

This insurance can also be known as professional indemnity insurance and is suited for businesses providing a service. It protects against financial loss resulting from errors or negligence. This insurance can also be known as public liability insurance and protects against financial loss resulting from other people’s property damage, injuries to people and medical costs, lawsuits and more. Some insurance payments can go on to the Profit and Loss Report and some must go on the Balance Sheet. The insurance used for December will be reported as an Insurance Expense on December’s income statement.

Accumulated Depreciation on Balance Sheet

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Use proper capitalization, punctuation, and sentence structure throughout your journal entry. Check your assignment sheet to find out if your instructor requires journal entries to be a certain length. If they do, make sure you reach the correct word count so you get full credit. Use the word count tool on your word processor or count your words if you hand wrote your entry. Incorporate details that appeal to your 5 senses to make your post vivid.

Without accurate information, organizations risk making poor business decisions, paying too much, issuing inaccurate financial statements, and other errors. Insurance premium is the amount of money that an individual or company paid to the insurance company to get the insurance service. The customers pay the insurance premium, so they will get the insurance cover over their health, accident, and even life insurance. Consequently, at the end of the month of January, when the company wants to record the insurance expense for the month, they will need to divide the amount paid ie. $24,000 by 12 months which will give the insurance expense for each month that is $2,000. Repeat the process each month until the rent is used and the asset account is empty.

This means that at the end of one month, on December 31, 2022, the reporting amount of prepaid insurance on the balance sheet will be $1100 (i.e $1,200 – $100). While the insurance used for December ($100) will be reported on December’s income statement as an Insurance Expense. BlackLine Account Reconciliations, a full account reconciliation solution, has a prepaid amortization template to automate the process of accounting for prepaid expenses. It stores a schedule of payments for amortizable items and establishes a monthly schedule of the expenses that should be entered over the life of the prepaid items.

  • As there are situations where the Journal Entry for Prepaid expense can be passed, it is impossible to provide all the situations.
  • Company A signs a one-year lease on a warehouse for $10,000 a month.
  • DebitDebit represents either an increase in a company’s expenses or a decline in its revenue.

Personal insurance payments are not deductible business expenses so must not go on the Income Statement . An insurance expense occurs after a small business signs up with an insurance provider to receive protection cover. ParticularsDebitCreditInsurance Expense A/c$2,000 To Prepaid Insurance A/c$2,000The income statement for the quarter ending will show an expense of $2,000 under the line item of Insurance Expense. Rule Of AccountingAccounting rules are guidelines to follow for registering daily transactions in the entity book through the double-entry system.

It must be recorded as prepaid insurance which is the current assets. Prepaid insurance is an asset account on the balance sheet, in which its normal balance is on the debit side. The company should not record the advance payment as the insurance expense immediately. This is due to, under the accrual basis of accounting, the expense should only be recorded when it occurs.


Prepaid InsurancePrepaid Insurance is the unexpired amount of insurance premium paid by the company in an accounting period. This portion of unexpired insurance is an asset and will be shown in the balance sheet of the company. By making this journal entry, the company will be able to record the insurance expense which has been incurred already and the part of prepaid insurance which has now already expired. However, since now interest expense is a part of the income statement, the journal entry will now affect the current asset section of the balance sheet, as well as the expense section of the income statement. Let’s assume that a company is started on December 1 and arranges for business insurance to begin on December 1. On December 1 the company pays the insurance company $12,000 for the insurance premiums covering one year.

Prepaid insurance is essentially a part of the insurance premium or a fee that is paid by the company in advance as a part of the insurance agreement for an extended period of time. Instead, they provide value over time—generally over multiple accounting periods. Because the expense expires as you use it, you can’t expense the entire value of the item immediately.

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